Event coordinated by the Hepatitis B Foundation

Visa Information and Entry Requirements


Prior to traveling to Japan for the 2023 HBV Meeting, please review...

1. The Official Japan Government website to visit for visa eligibility and application procedure is here.

  • Depending on the delegate’s nationality, a visa may be required to enter Japan.
  • Please visit this website to verify nationals and citizens of countries and regions who are not required to obtain a visa to enter Japan for attendance at the International HBV Meeting 2023.
  • We recommend that delegates who require a visa to enter Japan contact the local Japanese embassy/consulate in their country for further information and an application timeline. Please note that it may take some time to get a Japanese visa after applying at the Japanese embassy/consulate.
  • We advise delegates to apply for their visa as soon as possible.
  • Visa rules may change at a short notice. Please find up-to-date visa information by visiting the Ministry of Foreign Affairs of Japan here.

2. Visa information: Invitation letters

  • The 2023 HBV Meeting Congress Secretariat would be pleased to provide letters of invitation to Delegates registered for the conference to assist in their visa applications for travel to Japan.
  • In order to be issued an invitation letter, the participant must be registered for the Congress.
  • Please note that while the letter will be an official invitation, applicants are responsible for all costs of attending the Congress.
  • Application for a visa must be made by the person to whom this letter is addressed, and directly to the appropriate Japanese Embassy/High Commission. The Congress Secretariat will not apply for a visa on your behalf.
  • Once your registration is complete and paid in full, please send your request for a Letter of Invitation to info@hbvmeeting.org.

COVID-19: We suggest that delegates carry a physical copy of their vaccination status when they travel, in case travel restrictions change within the month immediately prior to and during the meeting.